# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland in Indonesia
The Embassy of Switzerland in Indonesia serves as the vital diplomatic bridge between the two nations, fostering collaboration across political, economic, legal, scientific, and cultural sectors. As part of its ongoing commitment to international development and administrative excellence, the Embassy is currently seeking a highly skilled and motivated professional to join its team as an Accounting, Administration, and Finance Assistant. This position is offered as a fixed-term, one-year employment contract based in Jakarta.
## Core Responsibilities and Functional Scope
The successful candidate will play a pivotal role in supporting the Swiss Agency for Development and Cooperation (SDC) initiatives, specifically assisting the National Disaster Management Agency (BNPB). The primary responsibilities are categorized as follows:
Program Implementation and Financial Oversight
* Administrative Support: Assist BNPB in drafting and refining administrative and financial documentation in strict compliance with SDC procedures, including procurement requests, contracts, and payment invoices.
Compliance Monitoring: Verify financial documents against the Direct Action procurement procedures and the Indonesian Government’s Standar Biaya Masukan* (SBM) regulations.
* Contract Management: Collaborate closely with the Embassy’s administration team to streamline the approval of payment requests and finalize contracts via the ESPRIT tool.
* Operational Clearance: Facilitate the reconciliation of cash advances and ensure timely payments following the successful completion of program activities.
Accounting and Financial Reporting
* System Maintenance: Oversee the quality control of payment requests, execute bank system registrations, and manage inputs in the Vision+ accounting software.
* Financial Documentation: Prepare comprehensive monthly accounting reports by verifying booking vouchers, transaction evidence, and financial statements for project management approval.
* Budgeting and Planning: Update cash flow requirements every quarter and provide support to the Programme Manager in re-evaluating budgets based on ongoing expenditures and contract statuses.
* Data Integrity: Maintain up-to-date registries for all project expenses and contracts to ensure full financial transparency.
Administration, Logistics, and Communications
* Quality Control: Review the layout and content of official documents, including Terms of Reference (ToRs), concept notes, activity reports, and meeting minutes.
* Logistics Coordination: Organize complex travel arrangements for field missions and facilitate planning for Project Steering Committee (PSC) meetings.
* Communication Support: Assist in the translation of documents (English-Indonesian), contribute to social media content, and provide logistical support for official Swiss government delegations and events.
## Essential Qualifications and Requirements
To succeed in this multifaceted role, candidates must possess a blend of technical expertise and interpersonal proficiency:
* Educational Background: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
* Professional Experience: Between 2 to 5 years of relevant experience in financial reporting, procurement, and administrative support, preferably within an international development context. Background in disaster risk management is highly desirable.
Regulatory Knowledge: Strong familiarity with Indonesian financial policies, specifically the Standar Biaya Masukan* (SBM) regulations.
* Technical Proficiency: Advanced skills in Microsoft Office (Word and Excel) and prior experience with professional accounting software.
* Soft Skills: A candidate defined by high integrity, confidentiality, and exceptional organizational abilities.
* Language Skills: Fluency in both written and spoken English and Indonesian. Proficiency in German or French will be considered a significant advantage.
## Why Join the Swiss Embassy?
The Embassy of Switzerland offers an inclusive, dynamic, and international working environment. Employees are provided with highly competitive remuneration packages, comprehensive social benefits, and the opportunity to contribute to meaningful diplomatic and development projects that impact Indonesia on a national scale.
## Application Process
If you meet these requirements and are eager to contribute to the mission of the Swiss Embassy, please follow the application steps below:
1. Download: Obtain the official Federal Department of Foreign Affairs (FDFA) job application form from the embassy’s official website.
2. Prepare: Draft a compelling motivation letter highlighting your relevant experience and how your skills align with the program’s objectives.
3. Submit: Send your completed FDFA application form and motivation letter to [email protected].
4. Subject Line: Ensure your email subject line follows the specific format: “Your full name – SDC Administration and Finance Assistant”.
Please note that only short-listed candidates will be contacted for further assessment. We look forward to receiving your application and exploring your potential contribution to our team.